Knowledgebase
INVENTORY CHECKLIST FOR RENTAL MOVE-IN & MOVE-OUT

Zone4homes.com suggests you use this form to conduct a move-in inspection of

your rental premises with your landlord present. Also, request a move-out

Inspection several days before vacating the premises and ask what you can

do to get as much of your deposit back as possible. Dated photographs or

Videos of move-in and move-out conditions are also recommended.

Name(s) of Tenant(s): ___________________________________________________________

Address: ______________________________________________________________________

KITCHEN MOVE-IN REMARKS MOVE-OUT REMARKS

Rating Rating

Refrigerator ___ ___________________ ___ ___________________

Range & Hood ___ ___________________ ___ ___________________

Cabinets ___ ___________________ ___ ___________________

Walls ___ ___________________ ___ ___________________

Windows ___ ___________________ ___ ___________________

Screens ___ ___________________ ___ ___________________

Floor ___ ___________________ ___ ___________________

Tile ___ ___________________ ___ ___________________

Paint ___ ___________________ ___ ___________________

Faucets/Sink ___ ___________________ ___ ___________________

Garbage Disposal ___ ___________________ ___ ___________________

Dishwasher ___ ___________________ ___ ___________________

Light Fixtures ___ ___________________ ___ ___________________

Other: _________ ___ ___________________ ___ ___________________

_________ ___ ___________________ ___ ___________________

LIVING ROOM

Floor ___ ___________________ ___ ___________________

Carpet ___ ___________________ ___ ___________________

Windows ___ ___________________ ___ ___________________

Screens ___ ___________________ ___ ___________________

Window Coverings ___ ___________________ ___ ___________________

Closet(s) ___ ___________________ ___ ___________________

Shelving ___ ___________________ ___ ___________________

Fireplace ___ ___________________ ___ ___________________

Walls ___ ___________________ ___ ___________________

Light Fixtures ___ ___________________ ___ ___________________

Other: _________ ___ ___________________ ___ ___________________

_________ ___ ___________________ ___ ___________________

BATHROOM

Floor ___ ___________________ ___ ___________________

Walls ___ ___________________ ___ ___________________

Cabinets ___ ___________________ ___ ___________________

Door ___ ___________________ ___ ___________________

Shelves ___ ___________________ ___ ___________________

Tub/Shower Enclosure ___ ___________________ ___ ___________________

Toilet ___ ___________________ ___ ___________________

Faucets/Basin ___ ___________________ ___ ___________________

BATHROOM MOVE-IN REMARKS MOVE-OUT REMARKS

(cont.) Rating Rating

Towel Racks ___ ___________________ ___ ___________________

Paper Holder ___ ___________________ ___ ___________________

Window ___ ___________________ ___ ___________________

Window Coverings ___ ___________________ ___ ___________________

Paint ___ ___________________ ___ ___________________

Other: _________ ___ ___________________ ___ ___________________

_________ ___ ___________________ ___ ___________________

BATHROOM

BEDROOM #1

Floor ___ ___________________ ___ ___________________

Carpet ___ ___________________ ___ ___________________

Windows ___ ___________________ ___ ___________________

Screens ___ ___________________ ___ ___________________

Window Coverings ___ ___________________ ___ ___________________

Closet(s) ___ ___________________ ___ ___________________

Shelving ___ ___________________ ___ ___________________

Walls ___ ___________________ ___ ___________________

Light Fixtures ___ ___________________ ___ ___________________

Other: _________ ___ ___________________ ___ ___________________

_________ ___ ___________________ ___ ___________________

BEDROOM #2

Floor ___ ___________________ ___ ___________________

Carpet ___ ___________________ ___ ___________________

Windows ___ ___________________ ___ ___________________

Screens ___ ___________________ ___ ___________________

Window Coverings ___ ___________________ ___ ___________________

Closet(s) ___ ___________________ ___ ___________________

Shelving ___ ___________________ ___ ___________________

Walls ___ ___________________ ___ ___________________

Light Fixtures ___ ___________________ ___ ___________________

Other: _________ ___ ___________________ ___ ___________________

_________ ___ ___________________ ___ ___________________

Move-in:

Date by when landlord promises repairs will be made:_________________________________

Move-out:

Date by when tenant will repair or clean, otherwise landlord may deduct from deposit & itemize

within 3 weeks of premises being vacated: __________________________________________.

MOVE-IN APPROVALS: ________________________________________________(DATE)

___________________________________and________________________________________

LANDLORD) TENANT

MOVE-OUT APPROVALS: ______________________________________________(DATE)

___________________________________and________________________________________

LANDLORD) TENANT

Rating:

E = Excellent

G = Good

F = Fair

P = Poor

R/C= Item will be

Repaired or

Cleaned

N/A = Not Applicable

(This outlines a typical

2 bedroom, 1 bath

bungalow style rental.

Please attach a separate

sheet for inspecting

additional rooms.)

ADVICE FOR USING THE INVENTORY FORMS

You are strongly advised to take professional advice where inventories are concerned.

The Association of Independent Inventory Clerks can provide the names of inventory

clerks in your area, who will produce a professional inventory at a reasonable cost.

The advantage to you is that this inventory will be seen as independent by all parties should there be a dispute at the end of the tenancy.

If you wish to prepare your own inventory the attached forms will provide a guideline. It is hoped that this format will help if there is a dispute.

COMPILING AN INVENTORY

1 Both tenant and landlord should sign the declaration sheet at the check in. The tenant should not be asked to sign the inventory until they have had a chance to check it.

2 The tenant should be given a copy of the inventory and declaration sheet. The landlord should keep the master copy. This copy should be used for the check out. If any changes are made to the property or contents during the tenancy an addendum sheet should be added to the inventory, signed by both tenant and landlord.

3 Each page should show:-

A. The date the inventory was compiled or last amended

B. Page number and total number of pages

C. Tenants initials.

D. Be aware of the general safety issues:

E. Be accurate with your statement about cleaning. This is probably the major area in

which disputes over dilapidation charges occur. If the property is clean at the start, you

can expect it to be returned clean. However, as cleaning standards are subjective, you

should agree with the tenant that the property is clean and tidy and note this on the

declaration sheet. Wherever possible, keep receipts for cleaning, i.e. for carpets,

curtains, laundry etc.

4 List the furniture. Try to be more explicit ,. If an item is valuable or an antique, this should be stated. It is advisable to have valuations for antique items and, whenever possible, receipts of purchase.

5 List smaller items, such as pictures and ornaments. Given approximate sizes if

possible as it makes it easier to find them when they have been moved, and to agree compensation if damaged.

6. Be realistic in your descriptions of condition. Items should not be listed as ‘new’,

although the date purchased may be included. Wear and tear must be taken into

account. All decorations and contents will deteriorate over time. Their quality will

determine at what rate. Kitchen equipment and bedding have a particularly limited

lifespan.

7  If there are outbuildings, sheds or garages etc., the contents should be listed in the

same way as the house.

GENERAL COMMENTS

Always ensure you describe items so that they can be easily identified by other people should you be unable to carry out the check yourself.

It is imperative that you describe the condition of an item in a fair and accurate

manner. An item may be in good order for its age, but you should list defects old and new.

Remove all sentimental items from the property. State your policy over hanging pictures, shelves etc. at the start of the tenancy.

Any permission given to tenant to make any alterations to the property should be done in writing. Keep a file with the inventory and all relevant documents in it.

Include receipts for any items bought, repairs and cleaning done. Should there be a dilapidations dispute, this file will be invaluable in substantiating your case.

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